12.12.2022
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We are looking for a trainee: Executive Assistant

Period start: 23/01/2023

Period end: 20/07/2023

Description of the tasks to be undertaken by the trainee:
  • Works in the Secretariat, under the supervision of the Presidency and Head of the Secretariat.
  • Supports in the archiving process of the organisation.
  • Supports in booking travel(s) for the ESU representatives.
  • Prepares meeting notes and agendas and takes minutes at meetings as requested, ensuring that minutes are prepared and distributed, and follows up on actions from meetings.
  • Works on tasks related to the daily work of the three members of the Presidency.
  • Deals with daily internal organisational tasks of the Presidency.

Profile of the Trainee:

Qualifications
  • Capable of preparing files and maintaining records and documentation.
  • A detail-oriented person with skills in entering and verifying data.
  • Must be able to take charge of a task, ask questions and follow through until it is complete.
  • Willing to multitask.
  • Willing to work in a fast-paced work environment.
Personal and Social Skills
  • A team player that can work within a multicultural environment.
  • Must be flexible and stick to tight deadlines while enjoying the activities framework in the student movement.
Language Skills
  • An excellent command of the English language (spoken and written).
  • Applicants are asked to use the Common European Framework (from A1 to C2).
Information Technology (IT) Skills
  • Strong organisational skills, including proficiency in Excel, Microsoft Office software, and Google Apps.
Other Skills
  • Knowledge of the European institutions and other target audiences related to higher education, as well as of EU-funded project strands (Erasmus+, Horizon2020…), is an asset.

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