We are looking for a trainee: Executive Assistant

Period start: 23/01/2023

Period end: 20/07/2023

Description of the tasks to be undertaken by the trainee:

• Works in the Secretariat, under the supervision of the Presidency and Head of the Secretariat.
• Supports in the archiving process of the organisation.
• Supports in booking travel(s) for the ESU representatives.
• Prepares meeting notes and agendas and takes minutes at meetings as requested, ensuring that minutes are prepared and distributed, and follows up on actions from meetings.
• Works on tasks related to the daily work of the three members of the Presidency.
• Deals with daily internal organisational tasks of the Presidency.

Profile of the Trainee:

Qualifications

• Capable of preparing files and maintaining records and documentation.
• A detail-oriented person with skills in entering and verifying data.
• Must be able to take charge of a task, ask questions and follow through until it is complete.
• Willing to multitask.
• Willing to work in a fast-paced work environment.

Personal and Social Skills

• A team player that can work within a multicultural environment.
• Must be flexible and stick to tight deadlines while enjoying the activities framework in the student movement.

Language Skills

• An excellent command of the English language (spoken and written).
• Applicants are asked to use the Common European Framework (from A1 to C2).

Information Technology (IT) Skills

• Strong organisational skills, including proficiency in Excel, Microsoft Office software, and Google Apps.

Other Skills

• Knowledge of the European institutions and other target audiences related to higher education, as well as of EU-funded project strands (Erasmus+, Horizon2020…), is an asset.