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Join ESU as our new Executive Assistant!

ESU is looking for a team player to fill the position of the Executive Assistant (EA) at its headquarters in Brussels, Belgium

The EA will be responsible for:

Providing comprehensive and professional secretarial, administrative and support service to the Executive Committee and the Secretariat of ESU, in particular, by:

  • Under the coordination of the responsible Executive Committee member, plan, organise and support the project and the annual meetings of the organisation;
  • In cooperation with the Information and Communication Officer, manage general information flow of the organisation, including keeping an overview of the external invitations;
  • Administering the ESU office and providing support for the daily work of the Executive Committee and the staff of the organisation;
  • Organise the ESU library and be responsible for archiving of various types of ESU documents.



  • Good organisational and planning skills and experience of working with and respecting deadlines;
  • Excellent oral and written communication skills;
  • Good knowledge in English (the working language of ESU) and French or Dutch (the official languages in Brussels);
  • Good computer skills (Microsoft Office) and web literacy;
  • Good knowledge and experience of working with office equipment;
  • Coordination and team communication skills;
  • Ability to produce accurate and informative reports;
  • Ability to work individually and in a team;
  • A qualification in the field or comparable experience will be considered as advantage.

At the same time ESU as an organization very much values initiative and strive for self-development. We would be very interested to welcome in our team a person with such attributes, interested in student and higher education issues and with a positive, but responsible attitude towards her/his work responsibilities and colleagues!

As an organization strongly promoting equality, we require all ESU elected representatives and staff to follow the ESU Ethical guidelines, Code of Conduct and the Gender mainstreaming strategy. According to ESU’s Gender Mainstreaming Strategy, we require the ESU elected representatives and the staff to have basic knowledge on Gender Equality issues, and be able to mainstream the gender perspective into their working areas. 

Terms of contract

Ideal starting date: July 2009

Work place: Brussels, occasional travel

Work load: part time (22,5 hours per week) Salary will based on agreement, additionally, ESU offers food vouchers per days worked.

For more details of the terms of contract, please contact the ESU Vice-Chairperson 2009/10 at
How to apply:

Please send a CV, a motivation letter and, if available, any letters of recommendation and/or work portfolio by e-mail to by 23:59 CET on June 22nd, 2009.

It is expected that the motivation letter would clarify why you are applying for the job, what kind of special skills and benefits you would bring to the organisation and how your past experiences and/or education would support your work as an EA.

Received applications will be evaluated against a predefined scorecard. Shortlisted candidates will be interviewed by phone and/or in person in June/July.

If necessary, final applicants will be invited to attend a face to face interview in Brussels in June/July.  ESU will reimburse any travel costs for attending such interview.


About The European Students’ Union:

The European Students’ Union (ESU) is the umbrella organisation of 47 national unions of students from 38 countries and through these members represent over 11 million students. The aim of ESU is to represent and promote the educational, social, economic and cultural interests of students at a European level towards all relevant bodies and in particular the European Union, Bologna Follow-Up Group, Council of Europe and UNESCO.

ESU actively promotes students’ rights and equal opportunities for all individuals in higher education. ESU also strongly promotes gender equality and follows the principles or its equality policy and Ethical guidelines, as well as promotes gender equality in its operational activities and internal structures.

More information on ESU and its policies and areas of work is available on the ESU web site at


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